Planning a successful conference, from a half-day session to a multiple day event, can take months of planning and coordination. To make the process simpler for first-timers, we’ve outlined the most important steps to executing a conference within 12 months.
Consider the following conference planning as a solid template. You may be required to tailor the criteria to meet your unique needs, but it’s a great place to begin.
• Set the date and the theme
• Nut out the budget
• Book the venue
• Decide on the discussion subjects
• Research keynote speakers
• Determine admission cost
• Develop sponsorship packages
• Activate website and ticket portal
• Develop marketing plan
• Secure event sponsors
• Secure keynote speakers
• Activate marketing plan
• Send out VIP invitations
• Book venue stylist and additional suppliers
• Finalise the program and catering
• Boost marketing strategies
• Review guest list and update budget
• Confirm participation from sponsors and speakers
• Review script and timeline
• Commence follow-ups for attendees
• Organise staff
• Confirm transportation schedule
• Book accommodation
• Notify venue of final numbers
• Send guests, VIP’s, speakers and staff detailed event brochure
• Organise registration list and name tags
• Coordinate bump-in & bump-out schedules
• Reconfirm all details with suppliers
• Schedule rehearsal
Before you can get started with this checklist, you need to choose a venue. Browse our Sydney conference venues here >>
With the arrival of summer, event organisers are looking for creative ways to bring an outdoor atmosphere to indoor events. Adding living plants to events can help to define areas and add liveliness to every space. Our styling team, House of Doltone, are big fans of using plants to define areas and add vibrancy to events. You can hide areas or draw attention to them, whilst creating a relaxed atmosphere with a summery vibe. Inspired by events we’ve hosted in the past, here are 5 ideas for bringing the outdoors inside this event season.
Cover the floor or add it to your tabletops, bars or registration desk for an alfresco feel.
(Doltone House Jones Bay Wharf)
2. Green Walls
Foliage backdrops will create a jungle vibe with an organic atmosphere.
(Gathering Events, Doltone House Jones Bay Wharf)
3. Hanging Greenery
Enhance your space by hanging greenery in any space your guests will gather.
(Doltone House Australian Technology Park, Doltone House Jones Bay Wharf)
Bring in a collection of potted plants and trees. The bigger the better.
(Doltone House Jones Bay Wharf, Doltone House Australian Technology Park)
Enhance your space with floral decorations and centerpieces.
(Doltone House Sylvania Waters, Doltone House Jones Bay Wharf)
Planning an event? Enquire about upgrading your package with styling. Our expert event stylists, House of Doltone, have the experience and venue knowledge to bring your vision to life.
For more event styling inspiration from House of Doltone, follow their latest work on Facebook and Instagram
The new Chinese Doltone House website was launched at the start of this month to tie in with Tourism Australia’s signature incentive product showcase, Dreamtime 2017. As more than 100 national and international buyers converged in Brisbane, we were pleasured at the opportunity to showcase our new website, designed to meet the needs of a growing number of inbound incentive travel groups from China.
The newly designed site embodies our commitment to the needs of this growing market, providing Chinese travel agents with accessible venue information and specialised event package details in Mandarin. Rich in imagery, the site showcases the spectacular Sydney Harbour and CBD locations of our Sydney venue collection, with a summary of incentive group experiences and sample menus on offer for small, large and VIP Chinese incentive groups. The site also has a comprehensive section on local attractions and event services to assist agents in planning memorable Sydney events that will enhance their travel program. The new website went live on December 2, and is located at the new Chinese hosted address: http://www.doltonehouse.net
John Grealy, Head of Sales and Strategy at Doltone House said, “As one of the world’s largest economies, Chinese incentive travel groups are a very important market to Doltone House. We are committed to providing our Chinese delegates with a unique experience of Australia and we expect that this new website, as well as our Mandarin speaking staff, will facilitate communication and business within this growing market.”
We want the world to know about the unique incentive products and experiences available at Doltone House, and we think the buyers and media attending Dreamtime 2017 would be pleasantly surprised with our newly designed experiential packages.
Read more about our incentive travel packages here.
Hosted by Travel Weekly and Intrepid Travel, the annual women in travel awards took place on November 27 at Doltone House Darling Island on Sydney Harbour. As the venue sponsor, it was our greatest pleasure to work with Travel Weekly and Intrepid Travel on creating an exceptional event for some exceptional women in the travel industry.
There was champagne, canapés, and a whole bunch of inspirational women gathered at the venue, with recognition given to those who stood out in travel for their leadership, innovation and mentoring. Shark Tank’s Naomi Simson was the keynote speaker on the night, driving home the idea that it’s the passion behind a business that ends up winning the investment. She said “Women in leadership, it doesn’t matter where you sit, if I could give you one piece of advice – it’s to be succinct.”
Thank you to our House of Doltone styling team for creating an evening of glitz and glamour.
Check out all the winners from the night here.