Conference Planning Guide

Planning a successful conference, from a half-day session to a multiple day event, can take months of planning and coordination. To make the process simpler for first-timers, we’ve outlined the most important steps to executing a conference within 12 months.

Consider the following conference planning as a solid template. You may be required to tailor the criteria to meet your unique needs, but it’s a great place to begin.

Step-by-Step Conference Planning Guide - Doltone House

 

9-12 Months

•   Set the date and the theme
•   Nut out the budget
•   Book the venue
•   Decide on the discussion subjects
•   Research keynote speakers
•   Determine admission cost
•   Develop sponsorship packages
•   Activate website and ticket portal
•   Develop marketing plan

 

3-9 Months

•   Secure event sponsors
•   Secure keynote speakers
•   Activate marketing plan
•   Send out VIP invitations
•  Book venue stylist and additional suppliers
•  Finalise the program and catering
•  Boost marketing strategies

 

1-2 Months

•   Review guest list and update budget
•   Confirm participation from sponsors and speakers
•   Review script and timeline
•   Commence follow-ups for attendees
•   Organise staff
•   Confirm transportation schedule
•    Book accommodation
•   Notify venue of final numbers

 

1-2 Weeks

•   Send guests, VIP’s, speakers and staff detailed event brochure
•   Organise registration list and name tags
•   Coordinate bump-in & bump-out schedules
•    Reconfirm all details with suppliers
•   Schedule rehearsal

 

Before you can get started with this checklist, you need to choose a venue. Browse our Sydney conference venues here >>

 

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5 Ways To Bring The Outdoors Inside This Event Season

With the arrival of summer, event organisers are looking for creative ways to bring an outdoor atmosphere to indoor events. Adding living plants to events can help to define areas and add liveliness to every space. Our styling team, House of Doltone, are big fans of using plants to define areas and add vibrancy to events.  You can hide areas or draw attention to them, whilst creating a relaxed atmosphere with a summery vibe. Inspired by events we’ve hosted in the past, here are 5 ideas for bringing the outdoors inside this event season.

  1. Astro Turf

Cover the floor or add it to your tabletops, bars or registration desk for an alfresco feel.

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

(Doltone House Jones Bay Wharf)

 

2. Green Walls

Foliage backdrops will create a jungle vibe with an organic atmosphere.

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

(Gathering Events, Doltone House Jones Bay Wharf)

 

3. Hanging Greenery

Enhance your space by hanging greenery in any space your guests will gather.

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

(Doltone House Australian Technology Park, Doltone House Jones Bay Wharf)

 

4. Rent-A-Plant

Bring in a collection of potted plants and trees. The bigger the better.

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

(Doltone House Jones Bay Wharf, Doltone House Australian Technology Park)

 

5. Centrepieces

Enhance your space with floral decorations and centerpieces.

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

5 Ways To Bring The Outdoors Inside This Event Season - Doltone House

(Doltone House Sylvania Waters, Doltone House Jones Bay Wharf)

 

Planning an event? Enquire about upgrading your package with styling. Our expert event stylists, House of Doltone, have the experience and venue knowledge to bring your vision to life.

For more event styling inspiration from House of Doltone, follow their latest work on Facebook and Instagram

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Chinese Website Launched at Dreamtime 2017

The new Chinese Doltone House website was launched at the start of this month to tie in with Tourism Australia’s signature incentive product showcase, Dreamtime 2017. As more than 100 national and international buyers converged in Brisbane, we were pleasured at the opportunity to showcase our new website, designed to meet the needs of a growing number of inbound incentive travel groups from China.

The newly designed site embodies our commitment to the needs of this growing market, providing Chinese travel agents with accessible venue information and specialised event package details in Mandarin. Rich in imagery, the site showcases the spectacular Sydney Harbour and CBD locations of our Sydney venue collection, with a summary of incentive group experiences and sample menus on offer for small, large and VIP Chinese incentive groups. The site also has a comprehensive section on local attractions and event services to assist agents in planning memorable Sydney events that will enhance their travel program. The new website went live on December 2, and is located at the new Chinese hosted address: http://www.doltonehouse.net

John Grealy, Head of Sales and Strategy at Doltone House said, “As one of the world’s largest economies, Chinese incentive travel groups are a very important market to Doltone House. We are committed to providing our Chinese delegates with a unique experience of Australia and we expect that this new website, as well as our Mandarin speaking staff, will facilitate communication and business within this growing market.”

We want the world to know about the unique incentive products and experiences available at Doltone House, and we think the buyers and media attending Dreamtime 2017 would be pleasantly surprised with our newly designed experiential packages.

Read more about our incentive travel packages here.

Food and Wine Experiences For Travel Groups

As business events continue to grow and more international visitors are welcomed to our shores, we’re excited to be extending our event offerings to include unique food and wine experiences for local and international travel groups. With some of Sydney’s most picturesque locations in our collection, we have turned our focus to experiential events – combining our beautiful Sydney Harbour and Hyde Park views with award-winning food and wine.

Executive Chairman, Paul Signorelli says “It comes down to our focus on guest satisfaction. A passion for creating unforgettable experiences lies behind everything we do.” And that’s exactly how we’ve designed our new experiential packages. For international delegates, we can arrange tailored packages to include photographs with a Harbour Bridge backdrop and arrival and departure from our waterfront venues by boat.

Food And Wine Experiences For Travel Groups - Doltone House

  1. CULINARY TEAM BONDING

Laugh and learn with a culinary team bonding event founded on the fundamentals of authentic Italian cooking. Hosted in our unique private event space and cooking school, Signorelli Gastronomia, we’re offering delegates the opportunity to stimulate and enliven their senses with a class in Pizza, Pasta, Mozzarella or Salami making. A short walk from Darling Harbour and the CBD.

Food And Wine Experiences For Travel Groups - Doltone House

  1. WHOLE PORCHETTA BANQUET

A unique culinary experience, our whole Porchetta banquet is an Italian slow-roasted suckling pig, stuffed with garlic, herbs and seasonings and slow roasted until the flesh is tender and the crackling golden. The whole Porchetta banquet is a hearty feast for your senses, enjoyed with a selection of sides and antipasto and carved by our chef at the table.

Food And Wine Experiences For Travel Groups - Doltone House

  1. CHEESE & WINE PAIRING MASTERCLASS

We all know cheese and wine were made for each other, but do you know which flavours make the perfect pair? Led by an expert sommelier, we’re offering authentic cheese and wine pairing experiences in some of Sydney’s most iconic locations. Mingle on the waters edge at Loft or discover your sophisticated side in the Manhattan Room at Hyde Park.

Food And Wine Experiences For Travel Groups - Doltone House

  1. HIGH TEA & PAMPERING

Catching up over ‘high tea’ is becoming a common practice among Sydneysiders. A wonderful way to enjoy a delicious light meal with a fine selection of sweet and savoury treats, sparkling Australian wine and French teas. We lend our New York inspired Manhattan Room at Hyde Park to the ultimate high tea experience, with the opportunity to add manicures and other pampering services to the package.

Food And Wine Experiences For Travel Groups - Doltone House

  1. GOLD CLASS DEGUSTATION

Sophisticated dining for memorable meetings and events, our gold class degustation in Hyde Park Ballroom provides a premium dining experience in Sydney’s most elegant venue. A delightful reminder that experiential events aren’t just about sightseeing and wildlife experiences, but also unique food and wine experiences. Guests are invited to enjoy the stunning views of Hyde Park through floor to ceiling arched windows, complemented by an unparalleled service and luxurious black and gold interiors.

Five inspiring locations. 20 unique event spaces.

Interested in exploring options for your next event, speak to a Doltone House representative today by calling (02) 8571 0622 or by sending an online enquiry

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Event In Focus: Women In Travel Awards

Hosted by Travel Weekly and Intrepid Travel, the annual women in travel awards took place on November 27 at Doltone House Darling Island on Sydney Harbour. As the venue sponsor, it was our greatest pleasure to work with Travel Weekly and Intrepid Travel on creating an exceptional event for some exceptional women in the travel industry.

There was champagne, canapés, and a whole bunch of inspirational women gathered at the venue, with recognition given to those who stood out in travel for their leadership, innovation and mentoring. Shark Tank’s Naomi Simson was the keynote speaker on the night, driving home the idea that it’s the passion behind a business that ends up winning the investment. She said “Women in leadership, it doesn’t matter where you sit, if I could give you one piece of advice – it’s to be succinct.”

Event In Focus: Women In Travel Awards - Doltone House

Event In Focus: Women In Travel Awards - Doltone House

Event In Focus: Women In Travel Awards - Doltone House

Event In Focus: Women In Travel Awards - Doltone House

Thank you to our House of Doltone styling team for creating an evening of glitz and glamour.

Check out all the winners from the night here.

 

10 Most Viral Weddings of 2017

The year is coming to a close, and what a year it has been! We had some exciting new developments across our venue collection, with significant renovations carried out in our Parkview and Darling Island venues, as well as the launch of Doltone House Australian Technology Park in June. To celebrate the year that has been, we’ve taken a walk down memory lane to bring to you the 10 of our most viral weddings on social media in 2017. These weddings are just a handful of hundreds of weddings hosted at our venues throughout the year, which will make you believe in fairy tales all over again.

1. Fatima & Ali – Jones Bay Wharf

So obsessed with these gold basket chandeliers from @starlightchandeliers ???????? they are the only people that have these gorgeous exquisite chandeliers !!!#Repost @starlightchandeliers ・・・ Floating on clouds beneath this magical Gold Chandelier arrangement ✨???? Chandeliers @starlightchandeliers Cinema @nyc_films Photography @yazzenphotography Venue @doltonehouse Gown @michelinemokdassi Crown @mariaelenaheadpiecesau Hair @hairbysuzy Makeup @glamours_by_nat @makeupbyariel__ Florals @sydneyweddingflowers Cars @astraweddingcars Pyrotechnics @sydney_fireworks_pyrotechnic Home styling @embellishedevents_ and @exquisite_events @stylingeventsbybeti Home Florals @reignofrosesau @embellishedevents_ Cake @holysuga #aandf2017 @makeupbyariel__ #wedding #bride #flowers #dress #weddingdress #gown #orchids #church #photography #wedddingsetup #florist #cake #doltonehouse #dreamscometrue #dreamwedding #crystals #wedddingsetup #weddinglove #bling #chandeliers #starlightchandeliers #crystalbasket #goldwedding #magicalwedding #firstdance #l4l #f4f

A post shared by Makeup By Ariel (@makeupbyariel__) on

 

2. Nadim & Adriana – Jones Bay Wharf

A new chapter … a whole new world !! – our gorgeous couple Nadim and Adriana on their wedding at @doltonehouse . And incredible journey working months and months with this couple to create magic ! Styling /Event Management @dianekhouryweddingsandevents | photography @emiliobphotography | gown @steven_khalil | hair @vdhair | makeup @melissasassinemakeup | headpiece @mariaelenaheadpiecesau | flowers @johnemmanuelfloralevents | lighting installation @jayproductionsevents | hire items @harboursidedecorators | cutlery @prettypedestals | stationery @labellecreative | cake @sweetbloomcakes | bridal/cake table @sydneysignatureevents | video @iconic_films #dianekhouryweddingsandevents #luxuryweddings #wedding #worldclass #bride #weddinginspo

A post shared by Diane Khoury (@dianekhouryweddingsandevents) on

 

3. Robeka & Nick – Hyde Park Ballroom

 

 

4. Lana & Hubert – Parkview & Jones Bay Wharf

5. Paula & Kosta – Hyde Park Ballroom

 

6. Antony & Lauren – Jones Bay Wharf

 

7. Ashleigh & Marc – Hyde Park Ballroom

So beautiful ❤️Wedding Planning/Design Concept @dianekhouryweddingsandevents | flowers @johnemmanuelfloralevents |chandeliers @chandelierstodiefor | gown @georgeelsissa | hair @natalieannehair | make up @makeupbyanastasia |groom suit @tomford | dancefloor/hire items @harboursidedecorators | linen @eventsbynadia | plates /cutlery @the_ella_group | entertainment @guysebastian_official | @djhavanabrown | @soulempiremusic | @mibpremiumweddingsteam | @zaffetlebnenentertainment | MC @robert_galati | sound production @jayproductionsevents | venue @doltonehouse | cake @thecakestudio.sydney | video @iconicfilms #dianekhouryweddingsandevents #styling #luxuryevents #luxury #weddingplanner #weddingstylist #weddinginspo #chandeliers #crystals #bestofthebest #luxuryweddings image by @arianaphotographystudio

A post shared by Diane Khoury (@dianekhouryweddingsandevents) on

 

8. Rachel & Benoir – Jones Bay Wharf

 

9. Norig & Natasa – Jones Bay Wharf

SNEAK PEEK… THE OFFICIAL TRAILER OF NORIG & NATASA!!!! We can’t wait to show you all the full wedding highlight… this left us wanting more and more #getready Planning | Design Concept @elana_k_weddings Cinema @nyc_films Photography @emiliobphotography Dress @leahdagloria Grooms suit @alexgoodmancustom MC @johnalten Hair @elliemareehair Floral | Team effort by Francis I Do Weddings Flowers @johnemmanuelfloralevents @blingevents Venue @doltonehouse Chandeliers @starlightchandeliers Makeup @amyhanneman_makeupspraytan @zaffetlebnenentertainment #nycfilms #weddingdress #wedding #love #sydneywedding #happiness #bride #bridesmaids #reception #styling #beautiful #couple #doltonehouse #weddingstyling #locationshoot #beauty #trailer #weddingtrailer #highlights #weddinghighlights

A post shared by NYC FILMS (@nyc_films) on

10. Georga & George  – Jones Bay Wharf

 

 

PLAN YOUR DREAM WEDDING AT DOLTONE HOUSE

Discover our latest wedding packages and promotions >>

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